Thank you for all the suggestions everyone!I think the first thing I will try to to get a dry erase board and see how that goes...so many of you said that works for you!
As far as bookkeeping, invoicing, and proposal building, I use iBiz. I got it a while back and it's really been helpful. I use it all the time. So I feel like I have that part of my business under control. It's just the day to day streamlining of projects that needs some improvement. :)
I'm going to dig my way to my desk, find my wallet, and get that dry erase board today!